Settings

Configure your Eranis HR account to match your organization's needs.

Define roles and permissions to control access to your HR data.

#General Settings

#Company Information

Update your company details:

1. Go to Settings > General
2. Edit the following:
   • Company Name - Your organization's name
   • Logo - Upload your company logo
   • Website - Company website URL
   • Industry - Your industry sector
3. Save changes

#Timezone & Locale

Configure regional settings:

• Default Timezone - Used for date/time display
• Date Format - Choose between DD/MM/YYYY, MM/DD/YYYY, etc.
• First Day of Week - Sunday or Monday
• Language - English, French, or Khmer

#Email Settings (SMTP)

Configure outgoing email for notifications:

#Setting Up SMTP

1. Go to Settings > Email
2. Enter your SMTP details:
   • Host - SMTP server address
   • Port - Usually 587 for TLS, 465 for SSL
   • Username - SMTP username
   • Password - SMTP password (encrypted)
   • Encryption - TLS or SSL
   • From Address - Sender email address
   • From Name - Sender display name
3. Save settings
4. Click "Send Test Email" to verify

#Common SMTP Configurations

Note: For Gmail, you may need to use an App Password instead of your regular password.

#Branding

Customize the look and feel of Eranis for your organization:

#Theme Colors

• Primary Color - Main brand color
• Accent Color - Secondary color
• Logo - Company logo for the interface

#Email Templates

Customize email notifications:

1. Go to Settings > Email Templates
2. Select a template to customize
3. Edit the content using the visual editor
4. Preview before saving

Available templates:

• Welcome email
• Leave request notification
• Leave approval/rejection
• Password reset
• Account invitation

#Data Management

#Removing Demo Data

If you started with demo data:

1. Go to Settings > Data Management
2. Click "Remove Demo Data"
3. Confirm the action
4. All demo employees and data will be removed

Warning: This action cannot be undone. Make sure you've backed up any data you need.

#Resetting All Data

To completely reset your account:

1. Go to Settings > Data Management
2. Click "Reset All Data"
3. Check the confirmation checkbox
4. Enter "RESET" to confirm
5. All employees, departments, and leave data will be permanently deleted

Critical: This permanently deletes all data. Only use this if you want to start completely fresh.

#Security Settings

#Password Policy

Configure password requirements:

• Minimum length (8-32 characters)
• Require uppercase letters
• Require numbers
• Require special characters
• Password expiration (optional)

#Two-Factor Authentication

Enable 2FA for additional security:

1. Go to Settings > Security
2. Enable "Require 2FA for all users"
3. Users will be prompted to set up 2FA on next login

#Session Settings

• Session Timeout - How long before inactive users are logged out
• Remember Me Duration - How long the "remember me" option lasts

#Notifications

Configure how users receive notifications:

#Email Notifications

Toggle which events trigger email notifications:

• Leave request submitted
• Leave request approved/rejected
• Employee profile updated
• Upcoming leave reminders
• Weekly summaries

#In-App Notifications

Configure the notification center:

• Enable/disable specific notification types
• Set notification retention period

#Integrations

Connect Eranis with other tools:

#Calendar Sync

Sync leave data with external calendars:

• Google Calendar
• Microsoft Outlook
• Apple Calendar

#API Access

For custom integrations:

1. Go to Settings > API
2. Generate an API key
3. Use the key in your integration

See the API Documentation for details.

#Audit Log

View all changes made in your organization:

1. Go to Settings > Audit Log
2. Filter by:
   • User
   • Action type
   • Date range
3. Export for compliance purposes

The audit log tracks:

• Employee data changes
• Settings modifications
• Leave approvals/rejections
• User logins